The Variance Hours for CL report tracks authorized hours, scheduled hours, and actual worked hours for Community Living programs. It is primarily used to monitor staffing variance, evaluate compliance with authorized service levels, identify over- or under-utilization of hours, and support state reimbursement and variance reporting activities.
Trend to Goal
The Trend to Goal page provides a high-level view of staffing performance against authorized hours. This page serves as the primary executive summary for staffing compliance. It focuses on:
- Percentage of actual hours versus authorized hours
- Percentage of scheduled hours versus authorized hours
- Current variance performance
- Top and bottom performing homes
- Month-over-month performance trends
Trend Comparison
The Trend Comparison page compares:
- Authorized hours
- Scheduled hours
- Actual worked hours
- Variance between the three measures
over the previous 13 calendar months. It is intended to identify historical trends and recurring staffing patterns affecting compliance and reimbursement.
Data Sheet
The Data Sheet page provides detailed tabular data behind the report calculations. Users can review actual values, percentages, variances, and supporting measures for individual homes or reporting periods. It serves as the detailed validation and audit page for the report.
Schedule Distribution
The Schedule Distribution page evaluates how scheduled hours are allocated. It is designed to identify staffing distribution issues and scheduling inefficiencies. It includes measures such as:
- Scheduled hours
- Team Supervisor scheduled hours
- Vacant scheduled hours
- Staff working more than established thresholds
- Schedule percentages relative to authorized hours
Schedule Calendar
The Schedule Calendar page displays workforce scheduling information in a calendar format, allowing users to review planned staffing coverage by day, week, location, and employee assignment. The page is intended for schedule review and staffing analysis.
Timesheet Calendar
The Timesheet Calendar page displays actual hours worked from workforce timesheet data in a calendar view. Users can compare worked time against scheduled staffing and authorized hour expectations.
Influencers
The Influencers page uses a Key Influencers analysis to identify factors contributing to staffing variance. It helps users understand conditions associated with overages, shortages, scheduling gaps, and other patterns affecting compliance with authorized hours.
Version Notes
The Version Notes page contains report documentation, calculations, business rules, and revision history. It serves as the technical documentation for the report and includes:
- Authorized vs. Scheduled vs. Actual hour calculations
- Variance calculations
- Compliance thresholds
- Data source assumptions
- Report modifications and known limitations
